RAWCS Directory

To register a project, each of the steps below must be completed:

1. Registration instructions read:
2. Project criteria read:
3. 'Summary' tab completed:
4. 'Rotary' tab completed:
5. 'Details' tab completed:
6. 'Funding' tab completed:
7. 'Teams' tab completed:
8. 'MoU' tab completed:
9. Submitted for approval:
10. Signed by Project Manager:
11. Signed by Club President:
11. Signed by District Governor:
12. Signed by RAWCS District Chair:
13. Signed by RAWCS Regional Projects Supervisor:
14. Signed by Partner Club:
15. Signed by National Project Manager:

Location & Country:

Objective:

Sponsor Club -

Rotary Club:

District:

President's Name:

President's Email:

Project manager -
Must be a Rotarian from the sponsoring Rotary club.

Name (Title/First/Last):

Phone (Private/Business/Mobile):

Email:

Deputy project manager -
Must be a Rotarian from the sponsoring Rotary club.

Name (Title/First/Last):

Phone (Private/Business/Mobile):

Email:

Project Committee -
A committee of at least one other person who may be a non-Rotarian or Rotarian from any Rotary Club must be nominated here.

Committee Member Name	Actions

Cause(s):

Environment and Wildlife

Fighting Disease

Growing Local Economies

Health Care

Promoting Peace

Providing Clean Water

Repurposing Equipment

Rotarians Against Malaria

Saving Mothers and Children

Supporting Education

Recipient Country Rotary Partner -
Where there is a Rotary Club in the locality who are partnering in this project, include details.

Project has Rotary partner in project locality:

Rotary club:

Contact name:

Street address:

Town/City:

Phone:

Email:

District of project locality:

Who has been contacted at other Rotary Clubs that operate in the same location to coordinate activities:

Project partner -
This is any organisation you will be partnering with - ie the organisation that will be receiving volunteers and/or funding from this project.

Project has partner organisation:

Organisation name:

Street address:

Locality/State/Postcode:

Partner contacts:

Name	Role	Email	Phone	Actions

Rotary elsewhere -
If other Rotary Clubs or Districts from elsewhere in Australia or the world are supporters in the project, include details.

Project has Rotary partner(s) elsewhere:

Club	District	Actions

Local authorities -
List all relevant local authorities or organisations who have been or will be consulted.

Authority/Organisation	Consulted?	Actions

Intended start date:

Expected completion date:

Itemised budget:

Date funding available:

Financial manager -

Same as project manager:

Financial manager name:

Phone:

Email:

Tax deductibility required:
Does this project require tax deductibility for donated funds? If any donation is to be made to the "Rotary Australia Overseas Aid Fund" this answer should be yes.

Yes No

What will be provided to the Project by -

Sponsor club:

Partner club(s):

Recipient country partner:

Recipient country Rotary club:

Other partners and sponsors:

Other agencies:

What plans have been made to train and involve local nationals?

Have you considered the current infrastructure and if it will be sufficient to sustain the project when completed?

Supply details of arrangements that will apply when the project is completed -

Ownership of facility:

Fit out, furniture:

Supply of electricity:

Who will pay power:

Water supply:

Consumables:

Who will hire staff:

Who will pay staff:

Maintenance:

Cleaning:

Sanitation:

Who will provide regular reports to the Project Manager?

Does your project include sending donated items from the public or RAWCS Donations in Kind stores?

Yes No

Other information:

Provide information on how funding will be raised -	By individuals:
	Rotary:
	Non-Rotarian organisation:
	Corporate sponsorship:
	Government grant:
	Other:

Will donations be made to your "Rotary Australia Overseas Aid Fund" project account?		Yes No NB: All donations must be made through the RAWCS online donation facility to your project account.

Volunteer teams - for projects planning to send project volunteer teams of single volunteers on survey or inspection of projects.		Yes No

Do you require volunteers to contact the Project Manager offering their services?		Yes No
Are volunteers to be supplied only by your sponsoring Rotary Club?		Yes No

Maximum number of volunteers on each team:
Estimated number of teams to complete the project:

Do volunteers require special qualifications or experience?		Yes No
Qualifications or experience required:

Accommodation -	What facilities are available?
	Who will provide it?
	Is there a cost to the volunteer?
	Is it suitable for both males & females?

Who will provide the food and be responsible for preparation and cooking?
How will volunteers travel to the project site?
What is the distance between accommodation & project site?

Will the site be prepared prior to the arrival of the RAWCS volunteers?		Yes No
Please comment on site preparation:

Is access to the site difficult?		Yes No
Site access details:

What steps have been taken to ensure a safe working environment for the volunteers?
What first aid & medical facilities are available locally?

Is electricity available at the project site?		Yes No
Are power tools available at the project site?		Yes No

What is the availability (rent, hire, loan) of large tools & equipment?

Are there any secure areas available for storage?		Yes No
Please comment on the absence of secured areas:

Are there any covered areas available for work?		Yes No
Please comment on the absence of covered areas:

Will the RAWCS volunteers have an opportunity to experience local customs?

Does a Memorandum of Understanding apply? A MoU is required when the project benefit will be delivered by a third party organisation.	Yes No
MOU activity:
MOU goods/services:
MOU document:
MOU template:	Do you need assistance drafting your MoU document? Follow these steps: Click the 'create' button to use our template to create the MoU document for you. Change the created document to suit your needs. Print the MoU and then get the necessary signatures on it. Scan the signed MoU and upload it using the 'upload' button above.

Use this page to register your Rotary Australia Overseas Aid Fund (RAOAF) project. The overseas aid fund (ABN 21 388 376 554) is a registered deductible gift recipient.

Click on 'Start' above to commence the process of registering a new RAOAF project.	Click on 'Continue' above to continue the entry of a previously saved RAOAF project registration form.
Enter saved registration's ID:

Request ID:
Project No:
Project Name:
Project Description:
Club/District/National Project:	Club District National

First Name:
Last Name:
Phone (Private):
Phone (Mobile):
Email:

Authority/Organisaction Name:
Consulted?	Already Between now & start of work

Your Name:
Declaration:

RAOAF Project Registration